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Write the difference from the original landscape scope
A customer asks you to extend the garden bed while your crew is already on site. Before ordering more material, identify what the existing agreement covers and what the new request adds. “More landscaping” is hard to review later. “Extend the rear garden bed by an additional 8 feet by 6 feet, beside the existing patio” gives the change a location and a measurable boundary.
In this fictional job, the original US$2,400 scope remains unchanged. The new 48-square-foot area is an addition. The contractor will remove the existing grass from that area, prepare the bed, install edging and spread the specified mulch. Plant supply and irrigation changes are excluded.
Make quantities and the added price easy to follow
The worked change uses six labor hours at US$55, six bags of mulch at US$8 and 24 feet of edging at US$3. Together, those lines add US$450. These invented quantities demonstrate a document, not a material-coverage formula or recommended landscaping rates. Measure your own site and calculate actual needs before quoting.
This example has no tax, discount or separate disposal fee. Check what your agreed labor and material prices include and show any applicable adjustment explicitly. If disposal is included in labor, say so; if it is an additional charge, give it a separate description instead of leaving the customer to discover it later.
| Added work or material | Quantity | Unit price (USD) | Amount (USD) |
|---|---|---|---|
| Bed preparation and installation labor | 6 hours | $55.00 | $330.00 |
| Specified mulch | 6 bags | $8.00 | $48.00 |
| Garden edging | 24 feet | $3.00 | $72.00 |
| Additional price | $450.00 |
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Explain what happens to the schedule
The fictional change adds one working day to the planned work. That is a schedule allowance, not a guarantee that any six labor hours always require a full extra day. Access, material availability and the sequence of the original job can affect when the addition can be completed.
State dependencies that matter to this site. For example, work on the extension may depend on the agreed area being accessible and suitable conditions for preparation. If the customer needs a revised completion date, discuss and record that date separately rather than expecting them to calculate it from the labor table.
Use a photo and an explicit boundary
Take a wide photograph that shows the existing bed and the proposed extension. A second detail can explain an edge, level or access issue. In the written scope, identify the boundaries so the photo supports the description instead of becoming the only record of the work.
Clarify what happens if preparation reveals an unexpected condition, such as an irrigation line that requires a different scope. Do not price an unspecified repair as if it were already approved. Discuss the condition and prepare another revision or change when needed, preserving the version the customer reviewed.
- Reference the original project and agreed scope.
- Name the added area, dimensions and materials.
- State excluded planting, irrigation or other work.
- Show the added price and schedule separately.
Get review before treating the extra as agreed
Give the customer the complete description, price and schedule together. Sending a document is not the same as receiving approval. Ask them to review the actual version and resolve questions before treating the additional work as agreed.
Adendu's subscribed workspace can create a private approval link for an extra or change order. The client can review it without creating an account. A name and an approval action record what happened through that link; they do not independently verify identity or guarantee payment. Estimate acceptance follows a separate, manual process.
Carry the change into your final billing review
With only this one change, the fictional original US$2,400 plus US$450 produces US$2,850 in total scope value before any other applicable adjustment. That is not automatically the amount still due: deposits, earlier invoices and payments must be reconciled separately. Reference the change when preparing the final invoice so the extra is billed once.
For a single document, Adendu's free change-order tool lets you enter your own scope and USD figures, then download a draft PDF without registering or paying. The free PDF does not send a remote approval request or create an approved record. Keep a copy and use your own arrangements to share it.
Take it to the next job.
A landscaping change order should make the extra area, materials, exclusions, price and added time understandable without rewriting the original agreement.
Create a free change-order PDFGeneral information from Adendu. Images and worked examples are illustrative, not customer results. Check the requirements and agreements that apply to your own business. See Adendu’s current features and limits.